Tips for Facility Budget Planning

Want to do the most—while spending the least—on your facility budget? Read ahead for some tips.

Plan Ahead

It’s a good idea to start crafting a budget for any given year at least ten months before its start. That way, you can get ahead of future maintenance operations costs.


Generally speaking, furniture in your facility will last 10 to 15 years. That being said, companies often change their furniture sooner, for shifts in the business’s work style or location. The current organizational shift to flexible work and open office formats in many businesses is a good example of the phenomenon.

Facility Equipment

Every year, it’s a good idea to expect and plan for some equipment changes and updates. Some examples: maintenance of mechanical and electrical equipment, HVAC repair, regular filter changes, light bulb costs, etc. Anything that needs to be routinely serviced should naturally be included in your yearly facility management budget.

There’s also some maintenance work which will come with a much bigger price tag:

  • HVAC equipment service and repair
  • HVAC replacement
  • Remodeling
  • Rewiring of electrical structures
  • Structural repairs
  • Industrial equipment servicing

Have a Contingency Plan

There are many expenses you can count on, but some may still surprise you. Having a contingency plan (and fund) for unexpected fixes and repairs can be a lifesaver. With proper planning and workforce trained to notice when something isn’t working properly, you can have a successful facility budget without breaking the bank.

Want to know more about facility budget planning? Contact MaintenX!