Estimating Month-to-Month Man Hours Needed for Facility Maintenance

Estimating the number of hours you will need to have staff onboard for facility maintenance can seem like a daunting task. How will you know if and when you will need the help? Like any business, the bottom line is profit and you don’t want to waste on unnecessary man hours. So how do you know what you will need? 

Typically, a business will have some sort of log for facility maintenance. Oftentimes now, businesses turn to a CMMS system to organize procedures, preventative maintenance, and emergency repairs. With information like this at your fingertips, it can be a lot easier to look at trends and figure out how much manpower you will need for facility maintenance from month to month. If you log your maintenance the old-fashioned way, the process can take a lot longer and be quite stressful during the planning phase. 

To plan without a CMMS, you need to look at what jobs are most important and how long they will take. What type of employees can handle these jobs? Will any employee be able to do smaller tasks, or will you need someone with special skills to carry them out? If you have maintenance that you are unfamiliar with, do a little research to find out how long it will take to complete the jobs. Look at past months’ trends; have you had more or less repairs and why? Gathering a little information before deciding on how many hours you’ll need can help you strategize better and save you money month to month.