When a business puts out a request for bids, it must include very detailed information. This information needs to include enough details for contractors to be able to decide the RFP or RFQ is a good fit for them and, if it is a good fit, how to respond in the correct manner.
That’s why a detailed statement of work paired with an equally accurate scope of work is your best tool for getting a correct estimate.
Statement of Work
Essentially, a statement of work spells out a project’s goals and performance needs in a succinct and understandable way. A statement of work gives a detailed description of the nature of the work, an estimated project timeline, relevant performance criteria, travel requirements, location details, and any special skills necessary for the work being requested.
This vital information lets contractors provide a more accurate proposal and cost estimate.
Scope of Work
Any comprehensive statements of work should also include a scope of work. A scope of work details the tasks a contractor will be required to perform to meet your organization’s project objectives. The scope of work provides the particular details, such as:
- Organizational charts for the individuals assigned to the project
- Lists of needed tools and equipment
- Project performance requirements
- Required references specifications
- drawings and plans, if the project deals with construction or features design elements which need to be defined
- additional resources and documents unique to the project that gives information contractors will need to give you an accurate project estimate
With a well-crafted scope of work and statement of work, you’ll be assured to get replies from contractors with all the information you need to make the right decision on the perfect contractor for your project.