If you own or manage multiple facilities, you likely have a packed schedule everyday. There is so much to do, so many requests to fulfill, and too many tenants that all have problems for you to solve. If you’re looking to streamline your process, it may be logical to condense your facility maintenance plan down to a repeatable template. However, there are several reasons why this is not the best option for you.
The framework for your plan can be the same, and it probably should be. You don’t need to brainstorm and retool every aspect of your maintenance schedule, but the details will vary based on the facility’s equipment, floor plan, size, and the staffing. Unless every facility has the same exact features, you’ll need a different plan for each facility.
- Equipment – Equipment needs are based on a number of factors. For example, your HVAC maintenance will depend on the unit you have installed, as well as its age, repair history, and the environment of the facility itself. Even if all of your buildings were built at the same time and have the same exact HVAC unit installed, each has its own set of issues related to repair history and location that must be addressed in your plan.
- Floor plan – Different floor plans will change the scope of your maintenance needs. This is also related to your equipment, but the floor plan can change things like frequency of professional cleaning, ventilation needs, maintenance staffing needs, and more.
- Facility size – If you manage facilities of different sizes, you need to retool your basic maintenance plan. A smaller building will use different equipment and will need different types of maintenance services throughout the year. Understanding these differences in need will help you better shape your maintenance schedule.
- Maintenance staffing – Every facility’s staffing will have its own strengths and weaknesses that you must address in your maintenance planning. You may need to outsource certain services at one facility that you don’t in others. Your maintenance staff should be involved in the specifics of your maintenance plan for each individual facility. They may have inside information that you need to make the best long-term decisions.
If you are managing multiple facilities, talk to MaintenX about our self-performing maintenance staff. We offer HVAC, plumbing, electrical, roofing, and general contractor services for affordable prices. MaintenX makes it easy to manage service requests across multiple facilities and get the maintenance care you deserve.
Contact us today for more details!