Author: MaintenX

The words we use are more important than we often think. While this is certainly true in academic fields, it may feel odd to say that specific vocabulary standards are important in the field of facility maintenance. In reality, it is perhaps even more important to have maintenance vocabulary standards, as they are necessary for technicians to be able to understand each other, workers to be able to communicate with managers, and for the smooth operation of all facility maintenance projects and practices.

 

Standard vocabulary improves communication.

 

It should come as no surprise that having a vocabulary standard improves the ability of maintenance technicians to communicate with management and other technicians. When a maintenance project is in need of completion, it is much easier to be able to relay the scopes of the project between parties if everyone is using the same terminology. The same is true when in the midst of a project and issues arise. If a technician needs to call the help of another or order extra parts, being able to convey the specifics of it in a standard way are massively helpful.

 

Standard vocabulary increases efficiency.

 

Additionally, using a maintenance vocabulary standard increases the efficiency of the maintenance task. Similarly to how communication is boosted, if this speech can be brought to action, tasks can be completed faster and more effectively. If technicians understand what managers are talking about and vice versa, there is a reduced risk of error due to miscommunication. Moreover, the specifics of jobs can be communicated more easily and therefore tasks can be completed exactly as they need to be. Proper vocabulary promotes good preventative maintenance practices as well, as the right checks will be done on the right equipment much more regularly.

 

Maintenance vocabulary standards are completely necessary for efficient maintenance projects, but if you don’t understand all of the terminology yet, that’s okay. At MaintenX we are experienced in facility maintenance and therefore have all the skills to help you understand your facility’s needs and meet all projects efficiently and with open communication. To learn more about our services, please feel free to call us any time at (855) 751-0075.

 

In Florida, inclement weather isn’t just a problem for hurricane season. Bad storms and high winds can and do occur all throughout the year and can cause major damages to commercial facilities if they are not prepared for. If you are a facility manager or owner, you should always be thinking about how to best prepare your facility for weather-related threats and ensure that your facility won’t be at risk when the storms approach.

 

Have a plan in place.

 

One of the best ways to prepare your facility for year-round weather is to develop a plan specific to your facility in the event of different kinds of weather. You know the climate where your facility is located and therefore can predict what kinds of bad weather you may encounter. When making your risk assessment, ask yourself what these kinds of weather might do to your facility and make the necessary plans to help mitigate this damage early. For example, if rain from a leaky roof is a concern for sensitive documents or equipment that shouldn’t be wet, plan to have tarps available to cover these areas if a hurricane is approaching. Being able to activate a plan quickly is much easier and more efficient than trying to scramble to come up with one in an emergency situation.

 

Make renovations today for tomorrow.

 

Another excellent year-round weather preparedness tip is to not wait until a disaster is imminent to make facility upgrades and renovations. If you know that a particular part of the facility is damaged or in need of updating, such as the roof, perform these renovations sooner rather than later. Completing necessary projects today will eliminate the stress and cost of trying to perform them when they become most relevant and dire. There is no reason to put off facility upgrades and doing so will help protect your facility in both the short and long term. 

 

If you are looking to complete any facility renovation project or repairs, it is a good idea to do them as soon as possible. We at MaintenX strive to complete projects in all areas of facility management and do such quickly and efficiently. To learn more about how we can help your facility be the best it can in both good and bad weather, please feel free to call us any time at (855) 751-0075.

 

When a fire breaks out, most facilities have the standard practice of evacuating everyone out of the building and allow fire suppression systems to mitigate damage to the facility. Some facilities take a different approach due to the circumstances of the people in the building. These types of facilities are known as defend-in-place facilities, and tend to house people who are unable to evacuate, such as hospitals and other healthcare facilities. What is the best way to prepare your facility to defend in place if such a situation should arise?

 

Install defenses now in case of a fire.

 

If a person were forced to defend in place during a fire, you want to be sure to have places for them to be able to wait out the fire in a protective way. Obviously, sprinkler systems and fire alarms are a must, but there are other structures and pieces of equipment you can build in to help protect those who might be forced to stay behind until such systems can take effect. Defense doors, walls, and large cupboards are all fixtures that are worth installing in key areas, as many hospitals do in patient rooms or in critical care units.

 

Perform preventive maintenance on fire suppression systems.

 

Any time that a person needs to defend in place, the goal is that those people will wait it out until fire suppression systems can kick in and put out the fire or until further help can arrive. To increase their chances of success and survival, it is vital that fire alarms and sprinklers are kept in working order. This can only be assured through regular testing and by making small fixes as they are detected, a powerful practice known as preventative maintenance. Preventative maintenance should never be pushed aside, especially when there could be lives on the line.

 

Facility fires are dangerous and scary, but with the right preparation, they can be prevented and dealt with. At MaintenX, we specialize in facility maintenance and can help you install the equipment and fixtures that you need and set up a preventative maintenance plan to ensure that all is working as intended, both now and in the future. To learn more about how we can serve your company in this way, please call us at (855) 751-0075.

 

Devising and sticking to a preventative maintenance plan should be a priority for every facility manager. When undergoing this kind of maintenance, the goal is to perform smaller modifications and regular check ups over time in order to prevent major repairs and emergency situations from being necessary in the future. The practice of preventive maintenance is even more important in the healthcare field, where faulty equipment and failed systems could have major consequences for patients. As such, it should always be a priority for managers in healthcare facilities, with a few notable aspects to keep in mind.

 

Prioritize the right equipment.

 

The most important thing you can do for preventive maintenance in healthcare facilities is to focus on the right pieces of equipment. The exact pieces of equipment will depend on your exact type of healthcare facility, but you will want to prioritize parts that have a shorter life span or are in need of frequent lubrication or cleaning. Machinery that is more likely to break down should obviously be prioritized, as well as equipment that is vital to surgeries and intensive medical procedures. It is also important to perform the right kind of maintenance on all types of equipment and not cut corners or work with professionals who don’t know how to handle medical equipment.

 

Stick to a strict schedule.

 

Preventative maintenance is only effective when it is consistently practiced, which is why sticking to a strict schedule should be a priority for any healthcare facility manager. Maintenance on medical equipment needs to be performed at regular intervals, appropriate to the specific type of equipment, and should be performed effectively on those dates. Do not reschedule or procrastinate on preventative maintenance or it could cost the facility and patients who rely on the equipment.

 

At MaintenX, we have worked with many different companies in many different industries, including healthcare. We know how to best schedule and execute preventive maintenance plans, so you can rest assured knowing that your equipment and patients will be in good hands. To learn more about our facility maintenance services, please feel free to call us any time at (855) 751-0075.

 

If you’ve ever filled up your water bottle or washed your hands at a sink and found the water to be cloudy, you know how unsettling and potentially dangerous water contamination can be. Water contamination is an unfortunate part of life that happens as a result of pollution and is caused by a variety of factors. While some factors may be beyond your control, such as issues with the city’s water treatment plant, there are a few things that you can do in order to prevent water contamination at your facility.

 

Practice proper waste disposal.

 

Preventing water contamination begins with following the right protocols. Many instances of water contamination are the result of facilities, especially industrial and agricultural ones, failing to properly dispose of waste materials. When improperly disposed of, waste is more likely to end up in the water supply and contaminate it. Any industrial waste should be taken care of safely and according to industry guidelines. For regular employees, materials such as cooking fat, cleaning chemicals, medicine, and heavy paper products should be disposed of in the garbage and not down the drain.

 

Install your own water treatment equipment.

 

While you can’t control the water that enters your facility through city pipelines, you can control what happens to it when it does come in. Many facilities further clean the water piped in by installing filtration equipment, both at the pipeline level and on individual sinks and faucets. Even if you only install water filters in key areas, such as the water coolers that employees drink out of, it is better than having no filtration at all. Water softener systems are also a good idea, as they help mitigate water contaminants. Finally, facility equipment that is designed to reduce water usage will help the overall effort of water conservation and prevent contaminants from reaching employees and customers.

 

Preventing water contamination should be a goal in every facility for the sake of employee and customer safety. If you are looking to install new equipment or make modifications to those you already have, we at MaintenX are here to help. To learn how we can serve you in this way, as well as learn about our other areas of facility maintenance expertise, please call us any time at (855) 751-0075.

 

Spring is a busy time for restaurants, especially in Florida. Between warmer weather approaching, more people being out and about, and the inevitable spring break rush of visitors, there will soon be more customers than usual dining at your restaurant. Now is the time to begin making preparations for your restaurant to be able to handle this increased workload and thankfully there are a number of facility and equipment upgrades that you can make to help this year be the best one yet.

 

Clean and prepare both the interior and exterior.

 

One of the most obvious things that you should do to prepare your restaurant for the spring rush is to do a deep clean of the building. Especially in today’s world, a high emphasis is placed on cleanliness and it is more difficult to maintain amidst crowds of people. Doing as much cleaning as possible now will make it easier to maintain in the long run. In addition, if there are any new decorations or modifications you want to make to the aesthetics of either the interior and exterior of your restaurant, it is a good idea to do so now as well. This is particularly true if you have patio seating, as many will be seeking to take advantage of the nicer weather and sit outside.

 

Acquire new equipment and processes.

 

In addition to improving the appearance of your restaurant, it is a good idea to make improvements to the functionality of it as well. Before the spring rush arrives, it is a good idea to purchase and install new pieces of equipment for the kitchen to improve performance and prevent old pieces of equipment breakdowns from causing issues. If there are any process modifications you can make to help improve the efficiency of your restaurant, this will also serve you well during the busy season. This might involve training for employees, implementation of an online menu, and more.

 

Spring is a busy time for restaurants and now is the time to prepare yours now so that you’ll be able to have an efficient and profitable season. We at MaintenX are here to help you get your facility ready for the Spring with a variety of services to improve your building, including painting, equipment maintenance and installation, interior and exterior cleaning, and so much more. To learn more about our services and how they can benefit you today, please call us at (855) 751-0075.

 

If you are a facility manager or owner, you perform renovations and fixes often in order to keep your facility in the best shape. When you are looking to have a project completed, it is always a good idea to hire a commercial contractor to help organize and oversee it. When looking for a commercial contractor, there are numerous factors to consider and pitfalls that should absolutely be avoided if you are to have your project completed in the best way possible.

 

The lowest price isn’t always the best.

 

It can be very tempting to choose a commercial contractor on price alone, but unfortunately this is a common mistake that facility managers make. While budget may certainly be a concern, there is sometimes a reason why a specific contractor is the cheapest and it is likely tied to poor quality work. The cheapest contractors may cut corners or fail to complete the project up to your standards and this may end up costing you even more in the long run. If the job needs to be redone or if issues along the way drag the project out, the cost will add up quickly and quickly eclipse the low-priced contractor.

 

Do your research.

 

One of the best metrics for a good commercial contractor is the references and referrals that they have. Therefore, you should always ask for these things when you interview a potential contractor and see if they are reputable and well-known in the industry. If they provide references and referrals, and they always should, follow up with them and hold the new contractor to their word. Doing proper research now before you commit to a contractor will save you time and cost over the course of the project.

 

If you are looking to hire a commercial contractor, these guidelines will help you avoid a wrong decision. When in doubt, you can always work with MaintenX, a well-known and well-established company in the facility management field. With our many years of experience in all areas of facility management, we have the skills necessary to help see through any project you have efficiently and correctly. To learn more about our services, please call us any time at (855) 751-0075.

 

There was once a time where the field of facilities management was almost exclusively led by males. While there is still much ground to be gained, in recent years, more and more women have taken executive roles in facilities management and business as a whole. This is good news, as many women have a skillset that is suited for being a facility manager. While there are numerous leadership skills that will allow one to be successful in facilities management, there are four in particular that are most useful and, statistically speaking, are stronger in women.

 

Self-awareness

 

A good facilities manager should be in tune with their own emotions and actions and those of their employees. Knowing the strengths and weaknesses of both themselves and their team will help set realistic and attainable goals and meet them by putting the right people in charge of the necessary tasks and projects. When people are set up for success, they do their best and this ultimately benefits the entire facility. 

 

Self-management

 

Workers in a facility look up to their manager for guidance and mentorship and this is why self-management is an important skill to have. Life in a facility isn’t always as planned, so being able to make calculated decisions and control emergency circumstances will help the company avoid disaster. A facility manager that is in control also can help their employees grow and feel more fulfilled in the workplace, which is paramount for productivity.

 

Empathy

 

Managing a facility doesn’t just mean handling operations and building repairs, it also includes managing people. When employees feel respected and have their issues addressed, they perform better, leading empathy to be a key management skill. This is also true for working with other departments in the facility, as being able to offer guidance and support strengthens company culture and loyalty.

 

Strong social skills

 

Finally, the ability to communicate clearly and honestly with others in the facility is important for any facilities manager. If something needs to be done, being approachable and being able to convey tasks and assignments will help entire operations run smoothly and efficiently.

 

These four facility management skills, all aspects of emotional intelligence, are, on average, stronger in women, making women who have mastered these skills qualified for facility management positions. If you need facility management work done beyond the means of your company, we at MaintenX are here to help. To learn more about our services, please call us any time at (855) 751-0075.

 

Building fires can cause incredible damage to large commercial facilities. Fortunately, there are many things that you as a facility owner or manager can do to help prevent a fire. Taking these steps now will help ensure that such a calamity doesn’t befall your facility later and mitigate any risks and damages that may contribute to a fire starting and spreading.

 

Educate on and enforce fire safety policies.

 

Fire safety begins with educating your employees on the protocols necessary to prevent a fire. Most of these guidelines already exist, but you should do a little bit of research to learn how they apply to your specific commercial facility. Safety protocols are only effective if they are adhered to, so you should always keep your employees informed. Posting prominent signs around the facility is a good way to provide a consistent reminder of these practices. If policies are breached, there should be disciplinary actions taken to enforce the rules and the fact that fire safety is important.

 

Install fire safety equipment and keep them updated.

 

Even if all safety protocols are followed, a fire is sometimes unavoidable. In the event of a fire, having the right equipment installed will mean the difference between a minor incident and a catastrophic one. Smoke detectors and alarms are the first type of equipment to have, along with sprinklers that will activate when the alarms go off. There are holistic fire detection and suppression systems that might be worth looking into as well. While this equipment is very important, it is only useful when it is well-maintained. Regular checks and preventative maintenance will go a long way to ensuring that all fire safety systems will function properly when they are needed most.

 

Fire safety preparation is a habit all managers of large commercial facilities should be in. If you are having difficulty installing or maintaining fire suppression equipment, we at MaintenX are here to help. To learn how we can serve you in this way, along with our other all-encompassing facility maintenance services, please call us any time at (855) 751-0075.